Skip to main content

SMARTIDIOM

AGENCIES/LSPs · ULTRA (EN) · DRAFT FOR VALIDATION · NOTHING PUBLISHED

FOR TRANSLATION AGENCIES

The TOP 100 LSPs
already produce
Portuguese
and European
languages

with us.
The only one missing
is you.

  • Triple ISO certification for regulated markets
  • Native integration with your TMS, CAT or CMS
  • Same-day requests as standard and no minimum fees on regular accounts
  • Native linguists specialised in regulated sectors
  • Terminology management, project management and QA included from day one
01SAME-DAY REQUESTSNeed this back today?Request · 07:12Translated the same dayAnd delivered by 11:48

Daily buckets, 1,500-word end-of-day tasks and small urgent drops. The same-day regime is our normal, not a paid extra.

02WHITE-LABELWill your client know about us?Your style guideYour TMIt all ships as your brandYour CAT-tool credentials

We work with your guide, your TM and your CAT-tool credentials, as if we were your in-house team.

03BLIND CVWho will translate your project?Ask for the blind CVs (no personal data)6 blind CVs the same dayReady for your records

Each blind CV shows the training, domains and years of experience of who translates; all ready to go into your vendor dossier and clear your compliance.

04PRICINGWhat's the minimum cost of a project?Setup costs €0No minimum fee on regular accountsPay only for what we produce

Counting is 100% transparent: repetitions and TM matches come at a discount, and the invoice shows everything, line by line, with no month-end surprises.

05CALLSYour client wants a call?Your end client wants to talk to the teamOn the call, we're your teamYour client never knows about us

We join as members of your team and settle it with whoever requested the call, never mentioning SMARTIDIOM or anything sensitive about your account.

06RCA & CAPAAnd when something goes wrong?You open an incidentWant to know why it happened and how it slipped QARCA · Root Cause AnalysisCAPA · Corrective and Preventive Action

We take the time to explain the cause, the fix and the prevention, in your own form template, all ready for your end client to read.

07BUSINESS REVIEWSHow do you know we're delivering?KPIs measured on every deliveryQuarterly Business ReviewCapacity locked in for the next quarter

Our team sits down with yours to review KPIs, workflow changes and team pre-bookings for your volume peaks. You leave with next quarter's capacity locked on our side.

98%On-time deliveries
0.02%Post-delivery revision
3 ISO9001 · 17100 · 18587
LSPISlator index

Some days this feels like a thriller.
But the ending is always the same: delivered.

CASE STUDY · TOP 5 GLOBAL LSP

One million words, four languages, five business days

Technical-legal documentation for one of the world’s five largest LSPs | ISO 18587-certified MTPE, automated QA and a final audit, with no extension.

PARTNERSHIP TERMS

Terms built for recurring accounts

No minimum charges on regular accounts, quarterly reviews with you and production in your portals every day. The more volume you send us, the better the terms get.

RATE CARD

A rate card with every line of the trade

TEP, MTPE (light and full), proof-editing, LQA and transcreation: all with locked prices per language pair and per workflow. If your programme needs a line we don’t have, we add it.

A TYPICAL DAY AT SMARTIDIOM

Sound familiar?

We didn’t pick the perfect day to show you.
We picked a normal day of ours.

BRING US YOURS.
● A REAL WEEK

A CONTA QUE INTERESSA, NO FINAL DE CONTAS

Talvez não sejamos
a tarifa mais baixa
do teu Excel.
Mas seremos
o que vai custar menos
no final do trimestre.

“I have four Portuguese vendors and three different scorecards. I spend more time comparing them than doing my job.”

VENDOR MANAGER · TOP 5 LSP

Every vendor sends the LQA their own way: filled in a rush, fields left blank, preferential suggestions flagged as “critical errors”, replies when it suits them. A few months in, nobody is comparing anything: projects go out of habit, not merit.

With SMARTIDIOM you get one single report, in your error typology and with your thresholds. The one adapting to your scorecard is us. Not the other way round.

“My dedicated team is full. When a peak comes, I either try to renegotiate deadlines with the client or bring in new people who don't know the account.”

RESOURCE COORDINATOR · EUROPEAN LSP

A dedicated team is sized for the day-to-day. The problem is peaks and absences: that client launch landing right on the deadline, that key reviewer on holiday, that batch 1 linguist off sick.

With SMARTIDIOM you get, from day one, a backup team on top of the main one: trained on your account, same glossaries, same style guide, same thresholds. You absorb the peak without having to add strangers to the account. And you never renegotiate a deadline for lack of people again.

“Every quarter a new AI service tier lands, with a new client discount to negotiate with dozens of suppliers.”

GLOBAL TALENT MANAGER · NORTH AMERICAN LSP

MTPE, LLM PE, light post-editing: every tier brings a new spec and a short deadline to reply. Half your suppliers take weeks; the other half accept without reading the spec and deliver the wrong tier's quality.

With SMARTIDIOM it is a same-day email exchange: we read the spec, propose a workable rate per workflow and deliver the right tier's quality. MTPE is MTPE, light is light, and your margin knows what to count on.

THE CHALLENGES TRANSLATION AGENCIES FACE

The challenges
translation agencies
are facing right now
(and that we can solve)

AI is crushing prices and margins

It is not your imagination: 48% of companies cut investment and human translation fell from 37% to 29% of revenue in a single year. The pressure on rates is here to stay.

HOW WE CREATE VALUE

Our machine translation post-editing (MTPE) is ISO 18587-certified, with locked prices per pair and per workflow, transparent counting and TM discounts.

Source: ELIS 2026

Your client translates more and more in-house

Client language departments doubled their use of generative AI in one year (from 30% to 64%) and increasingly arrive with the first version already translated.

HOW WE CREATE VALUE

We are your Portuguese expert-in-the-loop: serious revision and post-editing of the translation your client brings you: Portuguese specialists in the regulated domains, where AI alone cannot sign off.

Source: ELIS 2026 · Nimdzi 100 2026

The market consolidates and linguists grow scarce

More than half of companies see their local market shrinking and, among linguists, many are changing careers. Finding (and keeping) good professionals has never been harder.

HOW WE CREATE VALUE

Our teams are stable: they have worked with us for years and keep choosing to stay. And that means the same consistent quality, delivery after delivery.

Source: ELIS 2026 · Slator 2025

THE PROJECTS NOBODY WANTS

Our speciality?
Impossible projects.

When others say “can't be done”, we rub our hands with glee: we like being put to the test. It is in the deadlines nobody accepts and the volumes nobody absorbs that SMARTIDIOM shows what it is worth.

Bring us the project that is keeping you up at night.
Chances are it is our favourite kind.

⌕ Search vendors…VM

Vendors › Portugal › SMARTIDIOM

SMARTIDIOM

● Preferred VendorOverall 4.8/5
OverviewScorecardComplianceOrders
Active POs27▲ 4 this quarter
Words YTD1.4M▲ 12% vs 2025
Open issues0all resolved
CriterionScoreTrendStatus
Quality (LQA)98.2▲ 0.4Top tier
On-time delivery98%▲ 1%On track
Responsiveness4.9▲ 0.1Top tier
Compliance (ISO · NDA)Pass · Verified
Cost / value4.7▲ 0.2On track
Scalability4.8▲ 0.3Top tier
Post-delivery revision0.02%▼ 0.01Top tier
Same-day capacityYes · Verified
Weekend · holiday coverYes · With notice
Invoicing (PO · VIES)100% · Verified
TMS integrationNative · Verified
Escalation pathNamed · In place
DocumentValid untilStatus
ISO 90012027-05Valid
ISO 171002027-05Valid
ISO 185872027-05Valid
NDA · MSA · Signed
GDPR · security · Verified
Ingrid Halvorsen · Senior Vendor Manager, EMEA
Last review: Q3 2026
Increase allocation
1M
  • One million technical-legal words
  • Four languages, five working days
  • Shifts set up and delivery without a single extra day
27/12
  • Legal request in the middle of the festive season
  • Answer sent on 27 December
  • Team producing on 2 January
21h
  • Availability check at the end of the day
  • Team confirmed and booked that same night
27k
  • Certified files with tens of thousands of words
  • Notarisation included

OUR SERVICES

The client relationship
is yours.
We are
the engine room.

Translation, MTPE, marketing, multimedia and design shipping under your brand, straight from your TMS, following your way of working. Instead of qualifying a translator pool, a subtitling studio, a DTP desk and a copywriter (each of them for every client account), you qualify SMARTIDIOM. In other words, just one onboarding, one compliance file, one scorecard, the same NDAs.

ISO 17100

Specialised human translation

Full TEP by domain natives, revision by a second specialist, documented LQA per delivery.

Learn more →
ISO 18587

Machine translation and AI

Certified MTPE on your engines or ours, with declared separation between workflows and layered QA.

Learn more →
NATIVE PER MARKET

Marketing strategy

Transcreation and native copywriting for your clients' campaigns, with your briefing and your brand.

Learn more →
EAA · WCAG

Multimedia and accessibility

Subtitling (incl. SDH), voice-over, e-learning and audio description: studio capacity under your flag.

Learn more →
AUDIT-READY

Design and branding

Multilingual DTP and packaging and label compliance, ready to hand to your end client.

Learn more →

STARTING THE PARTNERSHIP

Shall we start with a
pilot at our expense?

Got a test to send us? We will take it, of course. But a prepared test proves little: anyone can nail 300 hand-picked words. We would rather be tested on real work: a pilot project paid for by us, on a real 2,500-word project of yours.

PROOF · CASE STUDY

One million words, four languages, five business days

1M words

One million words for a global top-5 LSP: delivered in five business days, with no extension.

4LANGUAGES
5BUSINESS DAYS
ISO 18587CERTIFIED MTPE

Technical-legal patent documentation for one of the world’s five largest LSPs: parallel teams, certified MTPE, automated QA and a final audit, inside the client’s platform.

Read the full case study on the blog
FREQUENTLY ASKED QUESTIONS (FAQ)

What we usually get asked

OPERATIONSHow do you absorb a 300k-word spike without rotating linguists mid-programme?

We always keep two teams on every account: the core team, which works your volume every day, and the backup team, which knows the same glossaries, memories and style guide. When a volume spike comes in, the backup team already knows how to work your account: no new linguists learning in a hurry, no change of team halfway through the account. And in the pilot project you get to see this capacity working before you commit.

OPERATIONSDo you work in our MT engines or only in yours?

We work wherever makes most sense for you: in your engines, in ours, or in your end client’s. What we always guarantee is that machine workflows stay clearly separated from human-only ones, and that post-editing is light or full according to the risk of the content. Because that is exactly what an ISO 18587 audit will ask you to show.

OPERATIONSDo you join calls with our end client?

Yes, and it happens more and more: end clients want to know who translates for them, so they book project kickoffs and regular check-ins, once a month, for example. We join those calls as an extension of your team, without ever saying we are SMARTIDIOM. Because we are an LSP too, we know exactly what is at stake in those meetings and we represent you the way you would want to be represented.

OPERATIONSDo you offer AI data services?

We do, and it is a growing area: linguistic data evaluation and annotation, corpus building and post-editing at scale for AI programmes, always under the same NDAs and the same quality control as the rest of the operation. And we are frank with you: we tell you what already runs in production every day and what is still being tested.

QUALITYWho arbitrates when the end client’s reviewer disagrees with our LQA?

When your client’s reviewer disagrees with our assessment, a third linguist who was not involved in the project steps in, and the discussion happens over an error typology agreed upfront: yours, MQM or DQF, whichever you prefer. And if the escalation reaches the end client, we sit down with you to fill in the RCA: root cause, correction and prevention, written with the care of someone who knows that document will be read by your client.

QUALITYHow do you qualify and requalify linguists?

As ISO 17100 requires: every linguist comes in with documented competences: a translation degree or proven equivalent experience, and passes domain blind tests before touching your account. They are then followed delivery by delivery, with continuous LQA, and requalified periodically, because the standard asks for maintained competences rather than a one-off assessment. The records live in a dossier, ready for an audit by you or your client; you have blind CVs available for your vendor dossier, and the people working your account never change without you knowing.

OPERATIONSDo you take heads-ups and reserve capacity for future projects?

Yes, and we appreciate them: send the heads-up with the language pair, the volume and the expected window, and we keep the team reserved for those dates, with availability and rates agreed upfront. When the files land, we start immediately, no queue, no scramble. Some LSPs work with us like this all year round: they send requests to fill our availability calendar and we guarantee capacity on business days; weekends, holidays and special requests, flagged in time, we secure as well.

OPERATIONSDo you handle certified translations and apostilles?

Yes, and it is one of the requests that saves a foreign LSP the most headaches: we do the translation, handle notarial certification in Portugal and, when needed, the Hague apostille, and the document, physical or digital, ships straight to wherever you tell us. You keep one vendor; we keep the queues and the paperwork.

CONTRACTYou are an LSP too. Won’t you compete with us?

No, and it is written into the contract: we sign bilateral non-solicitation that stays valid even after the partnership ends. In practice, we do not work the languages you already have covered and we never talk to your clients. In all these years of LSP partnerships, we have never contacted a partner’s end client. That is why these relationships last.

CONTRACTDoes the pilot project have a cost?

It costs nothing: the 2,500 words and the independent LQA review are on us. We translate a real batch of yours, hand you back the full dossier (sample, LQA and records), and the decision is yours. If the report does not convince you, we stop there, and the report stays with you anyway.

THE CONVERSATION

Want to book a meeting?

Twenty minutes with someone who knows the subject: your markets, your volumes, your deadlines and your specific needs.

  • A real conversation, no sales script
  • You leave with a collaboration outline and a value proposal
  • No commitment, and no pushy emails afterwards
Héber Cruz

Héber Cruz

TRANSLATION AGENCIES · LEIRIA

Book a meeting with us:

Request sent!

We received your request. Héber will get back to you shortly, at the email you provided.